Employment / Internships

Employment


Project Ploughshares Administrative Assistant


Position Type: permanent, 80% time
Location: Waterloo, Ontario
Starting date: April 16, 2018
Salary: starting salary is $33,488 – $35,163, depending on experience, plus pension/benefits
Salary scale: $33,488 – $43,293 (prorated at 80% of $41,860 – $54,116)

Position Summary

Reporting to the Director of Operations, the Administrative Assistant provides support and assistance in the following areas: finance, fundraising, records management, and general office management. The Assistant

  • is responsible for data entry, appropriate recordkeeping, and secure storage of income;
  • is responsible for receipting direct deposits and credit card donations;
  • corresponds with donors as needed and assists with other correspondence as requested by the Directors;
  • is responsible for data entry of donations and assists with mailing receipts as needed;
  • produces data files for the fundraising program and the mailing of publications;
  • is responsible for data entry and recordkeeping for accounts payable;
  • ensures the functioning and maintenance of office equipment;
  • maintains the organization’s records, lists, and calendar;
  • ensures the orderly storage and maintenance of office supplies;
  • answers the organization’s main phone line, responding to general inquiries and forwarding to other staff as appropriate,
  • arranges courier service and provides backup support for opening and posting mail;
  • makes travel and meeting arrangements;
  • answers correspondence and provides general clerical support.

Qualifications

  • At least 3 years’ experience in providing administrative support, particularly to senior management; demonstrated ability to take initiative and to organize and prioritize work to meet deadlines; excellent oral and written communication skills; sound knowledge of office systems and administrative procedures; proven experience and skill in using word processing and accounting software, and general office equipment.
  • An excellent understanding of and demonstrated experience with Raiser’s Edge or similar fundraising database software and a basic understanding of fundraising principles and practices.
  • Post-secondary education or relevant experience.
  • A strong interest in peace issues, and support for the mission and work of Project Ploughshares.
  • An ability to work with ecumenical networks and faith communities.
  • An ability to perform diverse tasks with accuracy.
  • Sensitivity, tact, and resourcefulness in all dealings with the public, and a thorough understanding of the appropriate need for confidentiality.

Application procedure and deadline:

Applicants must be Canadian citizens or eligible to work in Canada.

Submit letter and résumé, with the names, addresses, and telephone numbers (indicating home or business) of three references by Monday, March 19, 2018 to:

Matthew Pupic
Director of Operations
Project Ploughshares
140 Westmount Road North, Waterloo ON N2L 3G6

We thank all candidates for their interest, but only those under consideration will be contacted.

Internships


  • Connector.

    Project Ploughshares Multimedia Intern

    Scroll down for details

  • Connector.

    Project Ploughshares Peace and Security Intern

    Scroll down for details

  • Connector.

    Armed Conflicts Report Internship Program

    Scroll down for details

Project Ploughshares Multimedia Intern


Position Type: part-time (4 days/32 hours a week for 7 weeks)
Location: Waterloo, Ontario
Starting date: flexible (starting between June 5th and July 10th 2017)
Salary: $12.00/hour

Job Description:
Project Ploughshares is seeking a full-time Multimedia Intern to join its staff team and contribute to the planning and implementation of strategies and programs that advance the mandate and objectives of Project Ploughshares. Duties will generally include:

  • helping to create an integrated marketing, media, and communication strategy for non-profit;
  • developing and helping to implement social media strategies to increase supporters and donations;
  • conceptualizing, designing and creating multimedia content (videos, slideshows, infographics, etc.);
  • creating/sourcing new graphics to support email, web, and social media-based communication initiatives.

This position reports to the Director of Finance and Development, the Multimedia Intern will also be supervised and mentored by the Communications Officer.

Qualifications:

  • post-secondary education preferably in a related field (web design, graphic design);
  • a strong interest in peace issues, and support for the mission and work of Project Ploughshares;
  • excellent oral and written communication skills (English);
  • demonstrated ability to take initiative, to work independently, to work under pressure and to meet deadlines;
  • demonstrated ability to show creativity and innovative ideas for digital communications.

To be eligible, as per Canada Summer Jobs requirements, students must:

  • be between 15 and 30 years of age at the start of the employment;
  • have been registered as full-time student during the preceding academic year
  • intends to return to school on a full-time basis during the next academic year;
  • a student in a secondary, post-secondary, CEGEP (Quebec only), vocational or technical program;
  • be a Canadian citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and,
  • be legally entitled to work according to the relevant provincial / territorial legislation and regulations.

Application procedure and deadline:

Submit letter and resume including names, addresses, and telephone numbers (indicating home or business) of three references by noon Monday May 29th 2017 to:

Matthew Pupic
Director of Operations
Project Ploughshares
140 Westmount Road North, Waterloo ON N2L 3G6

We thank all candidates for their interest, but only those under consideration will be contacted.


Project Ploughshares Peace and Human Security Intern


Position Type: Part-time (4 days/32 hours a week for 8 weeks)
Location: Waterloo, Ontario
Starting date: flexible (starting between June 19th and July 4th 2017)
Salary: $12.00/hour

Job Description:
Project Ploughshares is seeking a part-time Peace and Human Security Intern to join its staff team and contribute to the planning and implementation of strategies and programs that advance the mandate and objectives of Project Ploughshares. Duties will generally include:

  • prepare research summaries and fact sheets related to particular issues;
  • assist in preparation of briefs and reports;
  • assist in communication and engagement initiatives;
  • take part in policy discussions.

This position reports to the Director of Finance and Development, the Peace and Human Security Intern will also be supervised and mentored by a Project Ploughshares Program Officer.

Qualifications:

  • post-secondary education preferably in a related field (international studies, political science, security studies, public policy, international development, history, peace and conflict studies);
  • a strong interest in peace issues, and support for the mission and work of Project Ploughshares;
  • excellent oral and written communication skills (English);
  • demonstrated ability to take initiative, to work independently, to work under pressure and to meet deadlines;
  • experience in research, writing, and policy analysis;
  • demonstrated ability to express ideas and communicate effectively.

To be eligible, as per Canada Summer Jobs requirements, students must:

  • be between 15 and 30 years of age at the start of the employment;
  • have been registered as full-time student during the preceding academic year
  • intends to return to school on a full-time basis during the next academic year;
  • a student in a secondary, post-secondary, CEGEP (Quebec only), vocational or technical program;
  • be a Canadian citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act; and,
  • be legally entitled to work according to the relevant provincial / territorial legislation and regulations.

Application procedure and deadline:

Submit letter and resume, and a writing sample including names, addresses, and telephone numbers (indicating home or business) of three references by noon Monday June 5, 2017 to:

Matthew Pupic
Director of Operations
Project Ploughshares
140 Westmount Road North, Waterloo ON N2L 3G6

We thank all candidates for their interest, but only those under consideration will be contacted.

Armed Conflicts Report Internship Program


Third- and fourth-year students enrolled at WLU or UofW should contact the Global Studies Department and the PACS Department respectively to apply.

In collaboration with Wilfrid Laurier University’s Global Studies program and the University of Waterloo’s Peace and Conflict Studies program, Project Ploughshares offers third- and fourth-year university students the opportunity to work on developing the annually compiled Armed Conflicts Report.

Each year, students are selected to conduct research on current armed conflicts. The internships are unpaid and run for the duration of the winter term (January to April).

The program is open only to students enrolled at Wilfrid Laurier University and the University of Waterloo.